Administrative Assistant

Tulsa, OK

Full Time

Entry Level

Summary: The Administrative Assistant is based in Tulsa, Oklahoma. Provides comprehensive support to Sales. Managing phone lines at the front desk, handling administrative tasks, calling retail prospects, and conducting in-person, site-based visits to retail locations.

Essential Duties and Responsibilities:

Answering, screening, and routing incoming calls, and taking detailed messages.
Conduct, follow-up, and qualify leads via phone calls and emails, including new prospecting.
Supports the sales team by managing leads and organizing data.
Assisting with document preparation, such as contracts and proposals.
Greeting visitors
General clerical work such as filing, scanning, and photocopying.
Prepares work by gathering and sorting documents.
Prepares various reports for Sales.
Other duties as assigned.

Qualifications:
The requirements listed below are representative of the knowledge, skill, and/or ability required. Excellent administrative and verbal communication skills.

Valid Driver’s license and the ability to travel to retail sites
Proficiency in MS Office Suite, specifically Excel for spreadsheets and reporting.
Exceptional organization and time management skills.
Strong verbal and written communication skills for professional phone etiquette and email correspondence.
Familiarity with BRM and CRM practices
Ability to handle multiple priorities

Education/Experience:
High School Diploma/GED; or 1-3 years in administrative support, sales, or customer service, preferably in a B2B or retail environment.

Math Ability:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Bearwood Concepts, Inc. is an equal employment employer F/M/Disability/Vet/Sexual Orientation/Gender Identity.

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Administrative Assistant

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